Automated Master Data Creation

By Pedro Matos

In 16 June 2025

Brochure: Automated Master Data Creation

Unlock Data Precision with the Power of AI

From Frustration to Flow – A Familiar Story

Your business just secured a major deal with a new international supplier. Contracts are signed. Deadlines are looming. But your teams are still scrambling to gather key details across PDFs, scanned documents, emails, and outdated spreadsheets. The master data creation process — meant to take hours — now stretches into days.

Critical decisions stall. Errors slip through. Reporting gets skewed. Operations slow down.

This isn’t an isolated event — it’s the hidden bottleneck in nearly every enterprise: the manual creation and validation of master data.

But what if that entire process could be automated, enriched, and validated — using cutting-edge AI, real-time document intelligence, and the knowledge of Large Language Models (LLMs)?

The Solution: Automated Master Data Creation

The Automated Master Data Creation Solution transforms how organizations create, validate, and enrich their master data — from Supplier and Product to People domains.

Built with the latest advances in AI and NLP, the solution intelligently extracts and structures data from unstructured sources like contracts, CVs, and catalogs. It validates this information against your internal data, flags inconsistencies, enriches missing attributes, and then seamlessly feeds it into your Master Data Management (MDM) platform — all in real time.

How It Works

A purpose-built engine powered by Azure-native technologies automates the entire journey:

  • Input Ingestion: Contracts, CVs, and documents are uploaded via SharePoint or APIs.
  • AI Data Extraction Module: LLMs analyze and extract structured metadata.
  • Document Intelligence: Azure OCR parses scanned inputs and PDFs.
  • Validation Engine: Scores and cross-checks data against existing MDM records.
  • Seamless MDM Integration: Enriched records are pushed into platforms like TIBCO EBX or Semarchy xDM.

Everything happens automatically, intelligently, and with traceable confidence scoring.

Key Benefits

  • Drastically reduced manual effort: Save time, free up expert resources
  • Improved data quality: Ensure consistent, trusted, audit-ready master data
  • Faster onboarding: Speed up supplier, employee, or product registration
  • Accurate business reporting: Enable confident decision-making company-wide
  • Scalable intelligence: Start small (e.g., Supplier domain), scale across others

Built on Microsoft Azure Intelligence

This solution leverages powerful cloud-native services for accuracy and speed:

  • Azure OpenAI – Understands unstructured data and extracts meaning using LLMs.
  • Azure Document Intelligence – Reads, parses, and digitizes content with OCR and AI.
  • Azure PostgreSQL Database – Serves as the enrichment staging area before syncing with MDM.

It connects securely to your existing platforms through REST APIs — ensuring fast, low-friction deployment.

 

Use Cases Across Industries

  • Manufacturing: Automate material master creation from specs and datasheets
  • Retail: Speed up vendor onboarding with auto-filled master records
  • Life Sciences: Extract key metadata from compliance forms and supplier contracts
  • HR / Services: Enrich people master records from CVs and candidate profiles

Real-World Impact

In one global manufacturing client, this solution helped:

  • Cut supplier onboarding time by 85%
  • Reduce data entry errors by 70%
  • Eliminate repetitive tasks for master data stewards
  • Increase trust in their critical reporting systems

Ready to Unlock Automated Data Excellence?

The Automated Master Data Creation Solution brings the power of AI to one of the most painful, yet impactful, parts of enterprise operations.

Say goodbye to spreadsheets, data duplication, and manual document checks — and hello to clean, enriched, and validated master data in minutes.

 

APGAR designs and delivers innovative data and AI solutions and supports clients with expert advisory services to ensure successful adoption and longterm value. With a team of over 230 data and AI experts, APGAR combines product development, integration, and advisory capabilities to help companies turn data into a strategic advantage.

Get in touch today to schedule a demo or request a tailored assessment.

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